Effective Communication Techniques

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Introduction[edit | edit source]

Effective communication techniques in a healthcare setting have been developed on the basis that physiotherapists are in a unique position as part of a multidisciplinary team in that they can have substantially more contact time with patients than other members of the team. This means the physiotherapist is more appropriately positioned to develop a deeper patient-therapist relationship and in doing so educate and empower the patient of their physical condition and management.

Communication is an important tool in a healthcare setting that when used effectively can educate, empower and de-threaten common health issues patients present within practice. However, if it is used ineffectively it can have detrimental effects creating fear, confusion and anxiety in patients as well as encouraging resistance to lifestyle changes and healthy behaviours.

Importance of Good Communication[edit | edit source]

Communication is an interactive process which involves the constructing and sharing of information, ideas and meaning through the use of a common system of symbols, signs. and behaviours[1]. It includes the sharing of information, advice, and ideas with a range of people using:

  • Verbal
  • Non-verbal
  • Written
  • E-based

These can be modified to meet the patient's preferences and needs.

Figure 1 - CSP quality assurance standards (2012)
Standards.jpg
Figure 2 - HCPC standards of proficiency (2013)
HCPC.jpg

Skilled and appropriate communication is the foundation of effective practice and is a key professional competence (See CSP: quality assurance standards[1] and HCPC: Standards of Proficiency[2] figure 2, above) which is highly valued by physiotherapy recipients[3]. Effective communication requires consideration of the context, the nature of the information to be communicated and engagement with technology, particularly the effective and efficient use of Information and Communication Technology.

Benefits of Good Communication[edit | edit source]

Effective communication does not only improve understanding between health professionals and patients but it can also have a positive impact on health outcomes. To understand why communication may lead to improved health outcomes researchers have identified direct and indirect pathways through which communication influences health and well being.[4].

Direct Pathways[edit | edit source]

Talk may be therapeutic, meaning, a physiotherapist who validates the patients perspective or expresses empathy may help a patient experience improved psychological well being. Leading to the patient experiencing fewer negative emotions (e.g. fear and anxiety) and more positive ones (e.g., hope, optimism and self-worth).

Non-verbal behaviours such as touch or tone of voice may directly enhance well-being by lessening anxiety or providing comfort[5][6][7]

Indirect Pathways[edit | edit source]

In most cases, communication affects health through a more indirect or mediated route through proximal outcomes of the interaction, such as;

  • Satisfaction with care
  • Motivation to adhere
  • Trust in the clinician and system
  • Self-efficacy in self care
  • Clinician - patient agreement
  • Shared understanding

This could affect health or that could contribute to the intermediate outcomes (e.g., adherence, self-management skills, social support that lead to better health[8].

A physiotherapists clear explanation and expression of support could lead to greater patient trust and understanding of treatment options[4]. This in turn may facilitate patient adherence to recommended therapy, which in turn improves the particular health outcome. Increased patient participation in the consultation could help the physiotherapist better understand the patient’s needs and preferences as well as discover possible misconceptions the patient may have about treatment options[4]. The physiotherapist can then have the opportunity to communicate risk information in a way that the patient understands. This could lead to mutually agreed upon, higher quality decisions that best match the patients circumstances[4]. Key factors of communication to improve health outcomes:

  • Examination and Assessment - using clear concise language and allowing the patient time to talk will influence the quantity, quality and accuracy of data
  • Respect Clients individuality and background - adjusting tone and level of language as well as using lay terms rather than medical terms can help improve understanding and make patients feel at ease[9][10]
  • Respect a patients space - do not invade their space without first asking permission
  • Be open and create a relaxed atmosphere
  • Be attentive - Look at the patient when they are talking
  • Environment - Provide the patient with an area that is private and away from noise and interruptions



Sensitive Issues: Obesity[edit | edit source]

Introduction[edit | edit source]

Primary care providers and particularly physiotherapists are being encouraged to provide a more active approach in the management of obesity[11]. However physiotherapists have encountered many challenges related to addressing obesity with patients[12]. Given that obesity is becoming an epidemic in many nations throughout the world, the need to understand how, when and with whom to have these discussions which becomes essential in order to provide effective care for obese patients. There is a growing need for the training of physiotherapists in areas such as weight loss counseling in order to reduce the barriers encountered when discussing obesity [12].
Wadden & Didie[13] reported that patients observed the terms obesity and fatness to be very undesirable descriptors used by their physicians when discussing their body weight. Other terms such as large size, heaviness and excess fat were also highlighted as undesirable. The use of these terms by physicians can be interpreted as offensive or hurtful by the patient and lead to a breakdown in communication.
The study reported that weight was the most favourably rated term to be used by physicians as it is easily understood and non judgemental. Another term which was viewed as favourably, as it was non judgemental was BMI, however it is found to be not universally known.
Johnson[14] reported that some patients preferred to be described as plus sized, large or even fat. By embracing these terms these patients are motivated to remove the negativity and stigma related to them.
Wadden and Didie[15] reported the most beneficial approach would be to ask the patient how they feel and their thoughts towards their weight. Using this approach the physiotherapist should seek the patients consent and come to an agreement to address and discuss the issue. Caution should be taken to avoid reiterating the hazards obesity has to the patients health. Wadden et al[16], reported obese patients often experience a feeling that care providers seldom understand how much they suffer with their weight issues. Utilising the conversation approach also allows the physiotherapist to show respect and empathy to the patient by focusing on the positive steps they may have taken previously to tackle the issue.

The Issue With "Calling It As It Is"[edit | edit source]

This approach fails to avoid the degrading and offensive terms, used by the public, and causes more negative effects than beneficial effects [14]. It is a challenge for obese individuals to understand the medical implication of these terms as they cannot separate them from the degrading aspects of the terms used by the public.Using a confrontational approach instead of a discussion with the patient is far more likely to negatively affect the patient’s moral, feelings and confidence. Johnson[14] reports that care providers who approach the issue by attempting to 'break through the patient’s denial of their weight issues, are more likely abolishing the patients trust and their motivation to return for future sessions and care. This is the most common outcome when individuals are advised to battle their obesity by losing weight, to avoid the ominous medical consequences.
More desirable and beneficial outcomes can be achieved through the use of motivational interviewing and discussions with patients in need of weight management compared to a confrontational approach [17][15].

Teaching Tools[edit | edit source]

Tools such as the video below can be used in teaching and motivating patients on lifestyle and behaviour change. 


Further Reading:

Handbook of Obesity

Patients preferred terms for describing their obesity

Motivational Interviewing[edit | edit source]

Introduction[edit | edit source]

Evidence has shown that patient-centred approaches to health care consultations are more effective than the traditional advice giving, especially when lifestyle and behaviour change are part of the treatment[18].

In the past, healthcare practitioners encouraged patients to change their lifestyle habits through provision of direct advice about behaviour change[19]. However, this has proven to be unsuccessful, as evidence show success rates of only 5-10%[20] . Additionally, this can put a strain on the patient-therapist relationship with the patient perceiving this style as being lectured on their lifestyle choices[21].

Patients can also feel that the therapist is not considering the personal implications the change may have on their life, as they are just placing emphasis on the future benefits and not recognising the initial struggle the patient may have to go through[22]. Such an encounter can risk the patient becoming resistant to change or further increasing their resistance to change[23]. This resistance to change was seen as a personality trait that could only be dealt with by direct confrontation which potentially placed a further strain on the patient-therapist relationship [24].

Research has shown that patient-centred approaches have better outcomes in terms of patient involvement and compliance[25] [26]. The key feature to these approaches is that the patient actively engages in discussing a solution for their problem[27].
Motivational Interviewing (MI) is based off Miller & Rollnick’s (1991)[28] experience with treatment for problem drinkers and is becoming increasingly popular in healthcare settings. The model views motivation as a state of readiness to change rather than a personality trait[29]. As such, motivation can fluctuate over time and between situations. It can also be encouraged to go in a particular direction. By taking this view , a patient’s resistance to change is no longer seen as a trait of the person but rather something that is open to change[30]. Therefore, the main focus of MI is to facilitate behaviour change by helping the patient explore and resolve their ambivalence to the change[31].

While MI is patient centred and focuses on what the patient wants, thinks and feels, it differs slightly from other patient-centred approaches as it is directive[32]. In using MI there is the clear goal of exploring the patient’s resistance to change in such a way that the patient is likely to change their behaviour in the desired direction[33].
The focus of Motivational Interviewing is to:

  • Assist the patient in examining their expectations about the consequences of engaging in their behaviour.
  • Influence their perceptions of their personal control over the behaviour through use of specific techniques and skills.
    [34].

 A benefit to this approach is that time can be saved by avoiding unproductive discussion by using rapid engagement to focus on the changes that make a difference[35].

Theoretical Basis[edit | edit source]

Motivational Interviewing is not based on any one specific theory as Miller drew from different aspects of social psychology using processes such as attribution, cognitive dissonance, and self efficacy[36], as well as empathetic processes from Rodgers (1991)[37] . As interest in applying the model to healthcare setting increased, it was further elaborated and developed by Millner & Rollnick (1995)[38]
 
MI has been linked to the transtheoretical model of change, with the model providing the framework with which to understand the change process and MI providing the means of facilitating that change[39].

Transtheoretical Model/ Stages of Change

MI differs from other patient centred approaches as it includes the concept of readiness to change[40]. This concept can help to explain why direct advice-giving alone can be limited in effectiveness. If the patient is not ready to change then the advice is unlikely to be acted upon[38]. Due to this, behaviour change does not have to be the only goal of the healthcare professional. They can aim to increase a patient’s readiness to change through using MI[27]. Using this concept means that interventions can be tailored appropriately to suit the degree of readiness to change of a patient, increase greater parity between the PT and patient agenda[41]. This potentially;

  • Decreases patient resistance
  • Increases effectiveness of the intervention
  • Strengthens the patient-physic relationship

[27].


The principles of MI are closely related to those of cognitive dissonance[36]. MI focuses on resolving ambivalence by focusing on inconsistencies[27] . This is creating dissonance. Techniques used in MI, such as reflection and summarizing, function to develop cognitive dissonance[42]. It produces as dissonant state by focusing on the ambivalence and then controls the direction chosen for the dissonance resolution through skilful and practiced use if the MI techniques[36].

Principles of MI[edit | edit source]

MI is based on the following principles (See right):
5GenPrinciples.jpg

An empathetic conversational style is fundamental[38]. The PT's attitude must be one of acceptance and they must view resistance to change as normal[43]. Using this empathetic style the PT can create and amplify any discrepancy between the patients present behaviour and their goals in such a way that the patient can present an argument for change[36]. Argumentation between the patient and PT should be avoided as it is counterproductive and only serves to increase resistance to change and damage the patient PT relationship[38][44]. The consultation is carried out in a facilitative way where the relationship between the PT and patient is seen more as a partnership instead of an expert/client[43]. The patient is viewed as a valuable resource to finding a solution to their problem and they are responsible for choosing and carrying out personal change[43] [36]. In order for this to be effective the patient must have a belief in themselves and their ability to change[42] . As such, the PT must encourage, support and build self efficacy[36] [43].


There is one key distinction between Motivational Interviewing and other patient centred approaches. MI is not viewed as a technique which is applied to patients, but rather an interpersonal style which is shaped by guiding principles of what triggers behaviour change processes[43]. The spirit of adhering to the method involves allowing patients to express their own arguments to change and the PT to accept these[27]. MI is an individually tailored client centred method which changes to suit each individual ensuring that effectiveness is increased[42] [43]. As such, there is no set structure to MI as a too tightly structured model will fail to honour the uniqueness of the individual, their views and their issues[43][44]. However there is a range of techniques that can be used interchangeably to effectively carry out MI[38].

MI Techniques[edit | edit source]

It is the patient’s task to articulate and resolve their resistance to change[45] [46]. It is the therapist’s task to expect and recognise resistance and to be directive in helping the patient recognise and resolve this resistance[47]. This can be done through the use of MI specific trainable techniques[48].
There are 3 elements to the technical aspects of MI

  1. Client centred counselling skills based on Rogerson counselling
  2. Reflective Listening statements, directive questions and strategies for eliciting internal motivation from the patient. These are in the form of self motivating statements from the patient as is encourages them to examine their resistance to change and make their own decision about why and how to proceed.
  3. Strategies for ensuring client resistance are minimized.
    [49]

Motivational Interviewing has been modified for use in healthcare settings[50]. This is mainly to overcome issues surrounding time constraints, as intervention effectiveness increases with contact time[51], yet a general first PT appointment will last 40 minutes. Models have been developed to deliver 30 minute interventions based on a framework. One such framework is Brief Motivational Interviewing (BMI)[52]. This is a set menu of techniques which follow the spirit and practice of MI. It has been designed for use in a 40 minute single session in a primary healthcare setting[53].


A very clear distinction is made between the practitioners job, which is providing facts, and the patients role which is the personal interpretation of how those facts apply to them[54][55]. This influences the decision making process by actively engaging the client in the evaluation of their lifestyle and behaviour and can potentially promote a change in the balance of positive and negative aspects to change relating to their behaviour[56]. Traditionally the PT would be seen in the role of an expert and the advice given and the interpretation would be delivered by the PT in one message[57]. With using MI, the patient is in the role of the expert as they must decide how the facts are interpreted and whether it is relevant to their situation[58].


The PT uses reflective listening in seeking to further understand the patient’s point of views[59]. Through expressing acceptance and affirming the patients freedom of choice and self determination, they can monitor and influence the patient’s readiness to change[60]. However, care must be taken not to jump ahead of the patient or take over the decision making as this can lead to increased patient resistance[61]. Advice must not be given without the patient’s permission and when given, it is always accompanied by encouragement to the patient to make their own choices[62]. It is also the patient’s decision as to where to take the consultation[63]. The PT should encourage this through use of agenda setting to help structure the discussion so that it is meaningful and important to the patient[64].


Personal dissonance is a strategy commonly used in motivational interviewing[65]. Its aim is to create dissonance between the patient’s positive image of themselves and their negative image of themselves [66]. They are encouraged to outline the positives in remaining how they are, followed by the negatives. The PT should encourage them to talk about specific individualised problems and concerns they have about their own behaviour. The strategy concludes with a summary which highlights both the problems and concerns and the positive benefits as outlined by the patient. Following this the patient can be encouraged to weigh up the pros and con's of behaviour change. The PT can assist with support and influence the patient’s readiness to change through this discussion[67].
These strategies are not used in isolation or in a set way[68]. All techniques are used alongside each other in a way which is unique to each individual and problem[69] . MI should not be thought of as a quick fix method or clever technique used to get patients to do something they do not want to[70]. It is something that is done with and for them[71]. If the patient responds positively and becomes active in the change discussion this can be viewed as positive feedback[72] . However, resistance is a signal to change strategy[73]. The resistance should be acknowledged by the PT and they should encourage the patient to further explore this resistance with a view to shift the patient’s perception[74].
Table 8 - What to avoid in MI.png

Summary[edit | edit source]

MI involves helping patients to say why and how they might change based on the use of a guiding style. A guiding style is used to engage patients, clarify their strengths and aspirations, evoke their own motivations for change and promote autonomy of decision making.
PT's should practise a guiding rather than a direct style, develop strategies to elicit the patient’s own motivation to change and refine their listening skills and respond by encouraging the patient to participate in change talk.







.

How Best to Implement MI[edit | edit source]

Useful Questions[edit | edit source]

Table 9 - useful questions in MI.png

Practice Using a Guiding Style[edit | edit source]

Table 10.png

The PT should take the stance of an informed guide, collaborate with patients, emphasise the patients role in decision making and facilitate their self efficacy and motivation[42][43]. The PT controls the structure of the consultation and provided information when requested but the patient is responsible for leading the change discussion and providing any solutions to problems[43].


Using 3 core skills, the guiding style can successfully draw out the patients views and ideas:


Asking- open ended questions encourage the patient to consider why and how they might change their behaviour.

Listening to the patients experience- use reflective listening statements or brief summaries. This shows empathy and encourages the patient to elaborate further as well as it being the best way to respond to and understand resistance.

Informing- ask permission from the patient before providing information and then discuss the patients views of the implications of the advice.
[42][36][43]


Develop Useful Strategies[edit | edit source]

Agenda Setting: Deciding What to Change[edit | edit source]

Instead of imposing your priority on patients, the PT invites them to select an issue which they feel most ready to tackle[43] 

Pros and Cons: Deciding Why to Change[edit | edit source]

Asking the patient their views on the pro's and cons of keeping their behaviour the same can be helpful in influencing their readiness to change. The next step would be to discuss with them if change was a possibility and how they could bring it about[43]
Table 11.png










Assess Importance and Confidence[edit | edit source]

For this method to be successful the PT needs to spend their time where it is most needed. Patients who are unconvinced of the benefit of change or their ability to change are less likely to change their behaviour. The following line of questioning has been shown to be successful in MI in helping patients to quit smoking[43]

 
Table 12.png

Exchange Information[edit | edit source]

Miller et al (1994)[75] have shown that the most successful way of exchanging information with the patient is by using the elicit-provide-elicit strategy. This is where the patient clarifies the personal implications of the information which is provided to them by the PT[43].
Table 13.png


  

Setting Goals[edit | edit source]

Patients should set their own goals, as this will increase motivation to work towards change. Questioning styles such as the following can be used to encourage the patient to come up with practical solutions as well as offering suggestions in a way which will not increase resistance[43]

Table 14.png

Skillfully Respond to, and Change, Patients Language[edit | edit source]

A PT can further enhance their MI skills by paying attention to the language used by patients[76]. Patients either use change talk about how or why they might change (I want to, I should exercise etc.). Or the opposite (I’ve never been able to lose weight etc.). The PT can chose whether to encourage the patient to use change talk or not but studies believe that readiness to change is more likely to be enhanced and the subsequent change is more likely to take place when change talk is used[76].

Challenges Faced by Physiotherapists Using MI[edit | edit source]

Practice, training, supervision and feedback on performance will increase the PT's ability and confidence in using efficient questioning that suits both their own personality, that of their patient and the setting[43].
The hardest challenge most PT's will face is using the guiding style and empathetic attitude as this requires the PT to ignore the tendency to identify and solve the problems for the patient[36][44]. This can make PT's feel like they do not have control of the session[43], but they can still retain control of the direction of the session while giving the control of the what, why and how to change to the patient[42][43]. The PT can still offer advice and expertise but in a way that is collaborative with the patient’s views and emphasising that the patient makes the final decision on what they will do[43].

Examples in Practice[edit | edit source]

The videos below show a healthcare professional attempting to embark on a conversation about quitting smoking with a patient. This is a scenario very applicable to physiotherapists, especially those working in a respiratory area. The first video shows the traditional advice giving approach, while the second shows the implementation of motivational interviewing techniques.

Further Reading:

Motivational Interviewing WebSite

Motivational Interviewing on Physiopedia

Conclusion[edit | edit source]

This resource tool was made as a guide for newly qualified physiotherapists and other healthcare professionals interested in improving their communication skills or expanding their knowledge of effective communication tools. It highlights the importance of good, clear, compassionate communication in a healthcare setting, as well as how communication style may differ between individual patients due to learning styles, literacy levels or the level of understanding the patient has of their condition and the anxiety they may present with. It focuses on certain techniques that physiotherapists can adapt to deal with a broad range of conditions. It offers suggestions and links to further relevant readings to enhance learning and to give the reader the opportunity to explore further relevant tools.

Users are encouraged to practice these communication techniques regularly and to reflect on their own practice to best develop their communication skills and to discover what works best for them.

References[edit | edit source]

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